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Institution Response: Status Updates on Advisory Group Recommendations

In consideration of recommendations by Youth and Family Programs Advisory Group

Children’s School/Group One/Boys’ and Girls’ Club

RecommendationStatusNotes/Details (if applicable)
More/improved training for staff
• Additional, specific training for working with children with special needs
• Add Chautauqua-specific items (history, tour of grounds) to orientation process
• Establish partnerships with local schools/universities to create pre-professional training opportunities for and within Y&FP staff
In Progress/
Regularly Evaluating
Establish “ADA Coordinator” positionConsideringWe envision a broader role to meet ADA needs across the Institution with a specific focus on the needs of Youth and Family Programs.
Conduct market compensation analysis of Y&FP staff positionsRegularly Evaluating
Offer opt-in lunch programLikely
Include additional gender identities on registration formsConsideringPossibly to be implemented as part of new ticketing system
Diversify programming scheduleIn Progress / Regularly Evaluating
Rethink Week Nine Y&FP programmingIn Progress / Regularly EvaluatingDecision to not accept registrations for Week Nine this summer was made at the request of and in partnership with Children’s School and Boys’ and Girls’ Club program leaders; alternative offerings through Special Studies and Recreation areas are being offered and explored
Improve coordination with Special Studies and Department of Recreation on program offerings, timing and fee structuresIn Progress / Regularly Evaluating
Create Y&FP offerings for children younger than 3In Progress / Regularly Evaluating
Sustain traditional single-sex group structure at Boys’ and Girls’ ClubRegularly EvaluatingThe registration structure for Boys’ and Girls’ Club has maintained single-sex groupings. Program leadership are regularly evaluating enrollment and staffing numbers and modify groups as needed to maintain ratios and quality programming. This team is also incorporating more opportunities for groups to come together for shared activities.

Youth Activities Center/Pier Club (Formerly College Club)

RecommendationStatusNotes/Details (if applicable)
Build out a program and program space for young people age 16–20 that parallels the YAC’s success
• Re-establish “Pier Club Coordinator” position to drive this work
• Coordinate with Department of Recreation on informal organized recreational activities targeted for this age group
In Progress / Regularly Evaluating
Improve social media outreach to youth
• Establish internship position
Considering
Re-establish summer dances for 12–15 and 16–20 age groupsCompleted
Extend hours for both the YAC and 16–20 program space, including weekends
• Align hours for age 16–20 program space to be more appropriate for that age group
Considering

Chautauqua Institution

RecommendationStatusNotes/Details (if applicable)
Improve data gathering and extend to individual levelIn ProgressIn Progress
Conduct internal listening sessions to make better use of knowledge and expertise across the organizationIn Progress / Regularly EvaluatingInstitution continues to create and evaluate opportunities for cross-division communication and collaboration
Develop equitable and accessible system for engaging community members in open dialogueIn ProgressPart of the work of the unified Community Relations team
Create targeted fundraising campaign specifically for Y&FP program sustainability, annually and by building an endowmentIn Progress
Funds raised through Y&FP fundraising activities should be designated to support Y&FPCompleted
Create weekly informal “meet and greet” opportunity on Sundays for new and returning Y&FP participants and their familiesCompleted
Create Map of Grounds specifically geared toward accessibilityIn ProgressPart of the work of the IDEA (Inclusion, Diversity, Equity and Accessibility) Office and a forthcoming accessibility audit
Include representations of people with disabilities in marketing collateralIn ProgressMarketing Office regularly assesses marketing assets for diversity of all kinds
Create programming that educates community members onabout people with (dis)abilities and special needs
Help facilitate access to resources such as aides and caretakersConsidering
Develop “navigator” program to guide families with people with special needsConsidering

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