September 15, 2024

Dear Contractors and Property Owners,  

This letter is being sent to all construction and landscaping contractors that the Chautauqua Institution’s Office of Campus Planning and Operations has on record from the previous year. Above, you can download a copy of the 2024–2025 Contractor Authorization Certificate that is valid through the upcoming summer season, along with other updates from Chautauqua Institution. If you are not registered, please complete the form with updated information and mail to the Office of Campus Planning at PO Box 28, Chautauqua, NY 14722 or bring to the Main Gate Ticketing Office to receive this year’s hangtags. Our staff will be available to swap out old hangtags (blue) for the current season’s hangtags (yellow), at no additional cost during their typical hours (10 a.m.–3 p.m.) Tuesday through Thursday. New hangtags are available as well for $10 each. Be sure to acquire and display hangtags for all vehicles entering the grounds for construction and/or landscaping related activities. If you plan to have any of your staff members on the grounds during the Summer Assembly Season for any project or maintenance-related work, please have those individuals register as an employee of your authorized company to receive a Contractor Grounds Access Pass (CGAP). Each employee must go to the Main Gate Ticket Office to purchase this pass for access to the grounds during the Summer Assembly Season for a processing charge of $25 per CGAP Pass. 

Clearance: Remember that all parked vehicles must maintain a minimum 10-foot clearance in the road or pathway for emergency vehicles and to ensure proper traffic flow. This applies to all streets.

You are also able to use Chautauqua’s South Parking Lot if there is no legal parking available adjacent to your project’s site. When completing work on the grounds, please be respectful of the community, and keep construction activity between the hours of 7 a.m. to 7 p.m., trying to minimize construction noise when possible. If you have any questions about construction activity, parking, or want to use of one of the Institution’s parking lots during your project, please contact the Office of Campus Planning and Operations.

When you are preparing for any construction or landscaping projects for property owners on the grounds, you must complete an Application for an Architectural and Land Use Compliance Certificate for each project. Prior to starting work on any project, you must receive the approved and signed Compliance Certificate from the Office of Campus Planning to be posted at each job site for the duration of the approved project’s scope of work. You may also be required to obtain permits from the authority having jurisdiction, depending upon the project-related work you are doing. Please check with the Town of Chautauqua’s Code Enforcement Office for other requirements or permitting.

We are looking forward to the upcoming season with all of the exciting projects that are planned! As a reminder, all construction projects should plan to be completed with equipment off the grounds by noon June 17, 2025 in advance of our Summer Assembly. As a construction contractor, it is your responsibility to remain current on the policies and procedures for Architectural and Land Use related work on the grounds, as well as the Rules & Regulations of Chautauqua Institution. If you have any questions, feel free to visit our Property and Construction Resources website or call the Office of Campus Planning and Operations at 716-357-6245.

Thank you for the great work that you; and your teams do every year, and all of the services you provide for your clients on the Institution grounds!

Ryan B. Boughton, Assoc. AIA
Administrator of Architecture & Land Use Regulations
Office of Campus Planning and Operations